HR, Payroll & Benefits Year-End Checklist

As the year comes to a close, follow this important checklist to wrap up your HR, payroll, and benefits needs for the year.

Human Resources

☐ Verify home address for all employees

☐ Reconcile all vacation/sick and/or Paid Time off balances for year-end payout or carryover if applicable

☐ Move current year terminated personnel files to storage

☐ Remind employees to file an amended W-4 if there has been a change in their filing status, exemptions, etc.


☐ Reconcile manual checks to annual totals

☐ Send reminder to all employees to verify their social security number and address on pay stubs (use our pre-written email!)

☐ Review taxable fringe benefits that must be posted into payroll for W2 reporting

☐ Capture all information (ex: personal use of company car, relocation, bonuses, etc.)

☐ Check third party sick pay (short or long term disability) postings to make sure you have captured all information required

☐ Create a list of outstanding checks to ensure you comply with your State Escheat Laws (unclaimed property).


☐ Verify current employee and accurate dependent coverage

☐ Distribute new health/dental insurance cards

☐ Compile Census information for retirement plan testing (highly compensated).

☐ Review list of which employees have life insurance over $50,000 to report taxable income for taxable group term life insurance.

☐ Verify Flexible Spending Account balances to confirm that employees will have the total amount deducted by end of the calendar year.

Are you in need of payroll services or HR support? Contact us to learn more about our services.

Contact Thread

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