Year-End Best Practices Guide: Actionable Checklist

Are you a Thread Client? Have you taken the year-end survey yet? Please complete this survey ASAP to ensure your payroll needs are prepped for the 2024-2025 transition!

Year-End Best Practices Guide to Help Tame the Chaos

Get our full guide to year-end as a Thread client here, plus check out additional resources below!

We will continue updating this page with resources to help you successfully weave together year-end processes. Bookmark this page to stay up-to-date.

Things to Check Off Your List

Because nothing feels as good as a

We like to feel accomplished, but sometimes a task like, "close payroll for the year" seems to have so many places where hiccups can occur (not just from the eggnog!)

The following resources are tools to help you close your year-end without much ado:

Three-Step Guide to a Successful Year-End

Thread YE Payroll Checklist

HR, Payroll & Benefits YE Checklist

2025 Form W-4

Georgia State Withholding Form G-4

A pre-written email to copy and paste to your employees

COPY & PASTE CONTENTS BELOW AND SEND TO YOUR STAFF

It's year-end, and as we're closing the books, it's important to make sure everything is in order. Please review your paystubs and check for accuracy in the following areas:

• Name Spelling: name changes due to marriage or divorce, etc. all need to be verified to match prior-year tax returns or you should have supporting documentation otherwise.
• Mailing address: Especially if you have recently moved or are moving within the first six weeks of the year, please make sure to update your address ASAP.
• Social Security Number: Login to your account or verify with HR - if your SSN is off by even one number there could be penalties!
• Taxable state: Please make sure that state taxes are being taken out for the state in which you live, and not necessarily the location of your workplace. If you see an error here, please alert HR.
• Exemptions: Verify the number of exemptions being withheld from your taxable rate. If you are taking too many exemptions you may owe taxes. With only a few paychecks left in the year, we can't quite reverse the damage, but we can help if you need that status changed.

Thank you so much for your cooperation!

The Year-End Survey will open the week of November 4th. Remember to complete it by December 6th and submit any additional documentation to Thread no later than December 13th.

Need some extra help with HR? Is your company ready to tackle the new changes? Do you have enough knowledge and hours on your team? If you need some help, check out our HR Consulting services!