Start A Mentoring Program in Your Office

Posted by Barbara Collins on Apr 19, 2018 3:06:47 PM
Mentoring in the workplace is getting quite some buzz, but what is it? Some people feel it's a waste of time, and others think it's nice but not necessary. Some people believe it's stark, yes/no questions, while others think it's a way to get the company to pay for lunch. Mentoring is actually a fantastic way to increase employee knowledge, retain the right talent, and build your company from within as leaders emerge from the program. 

Why it's important

Lack of development is the number one reason people leave the workplace. With a mentorship program, you are actively engaging your employees and grooming them for the future of the organization. This act of investing in your team promotes company loyalty, productivity, and brand ambassadors. Plus, as the mentee continues to learn and grow, their work becomes better and better, and their professional goals tend to align with the company vision, resulting in more people looking out for the business.

Furthermore, as workplace generations shift, it is important to have veterans helping recruits gain vital business knowledge for the company to continue to thrive. With millennials accounting for 75% of the workforce 2025 (seven years!), now is the time to build up the future leaders of the world.

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Topics: mentor, start a mentoring program, mentorship, office mentors, how to get a mentor, workplace mentor, how to be a mentor

INfoGraphic: Spring Cleaning HR

Posted by Barbara Collins on Apr 18, 2018 10:02:00 AM

For more details, check out our blog post on the subject by clicking here! 

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Topics: human resources, HR, spring cleaning

Saving Disengaged Employees

Posted by Barbara Collins on Apr 17, 2018 12:40:23 PM

"Employee Engagement" feels like a buzzword that is just flippantly thrown around nowadays. Many people believe it's about daily happy hours and copious amounts of free snacks in the office. However, engagement has less to do with fun and much more to do with purpose, meaning and a strong desire to perform at a high level while at work.

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Topics: employee engagement, disengaged employees, preventing turnover

Time for a Paycheck Checkup

Posted by Barbara Collins on Apr 12, 2018 9:01:00 AM

Are your employees asking questions about their paychecks and withholding for next year? 

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Topics: w4, paycheck, irs, withholding

15 Spring Cleaning Steps for the HR Department

Posted by Barbara Collins on Apr 6, 2018 8:59:38 AM
Now that year-end and first quarter are over and spring is here, it's time to get to spring cleaning your office and your department!

Files, Paperwork, and Organization

Now that first quarter is over there might be stacks of paperwork on your desk waiting for attention. You've pulled employee files and have updated benefits information, withdrawal requests, and are ready to move on. So start with ridding yourself of anything you no longer need to hold onto, like old personnel records, via proper shredding and find ways to organize your files for minimum space usage and maximum security. Might I recommend...

Going Paperless

Technology has advanced us to the point that we can get our paystubs online, our W2 online, file our taxes online and receive our refunds online. And that's not all we can do. There are plenty of onboarding forms that can be filled out electronically and never need to see ink and paper. And with the cloud taking over, there are so many options for safe and accessible storage of sensitive data, which you could utilize and rid your office of that file cabinet and add a plant or an accent chair! Software for documents like PDFs have the flexibility of editing, creating bookmarks, password protecting, and more. So grab a sturdy scanner and watch your shred bin fill and your file cabinet empty!

Employee Handbook

Speaking of paper, when was the last time you checked out the employee handbook? Now is a great time to review it for updated policies, guidelines, verbiage and maybe a fresh makeover. Be sure to check insurance information, the employee directory, 401k information like eligibility and notes on any company match. Maybe add basic forms for new hires or forms you need to update on each employee annually for a quick way to gather data each year.

Compliance Posters

Check on the compliance posters in your office, and notice the dates in the bottom corner. These signs should be updated regularly to avoid penalties and fines. Be sure to do searches for not only federal posters but also those for your state and possibly locality depending on where your business is situated.

Time Off Requests

With spring break upon us and summer rapidly approaching, vacation requests tend to rise. As such, it is essential to stay ahead of this and ensure that not too many people are taking the same days or weeks off. Have a public calendar and set some rules. Maybe there need to be blackout dates. Perhaps you operate on a first-come, first-serve basis, or maybe seniority plays a factor. Whatever your situation, be consistent and be fair.

Audit Your Benefits

It's not hard to fall behind on auditing benefits. Now is a great time to do your own internal audit and match up benefits with providers, pricing, and double-check payroll deductions. You'd be surprised at how often a benefit election doesn't match the paystub. Clear out these issues now before they become big problems. There are a few providers of benefits administration and HCM solutions that offer this service. Ask about it, and you may be able to delegate this task!

Evaluate Your HR Vendors

While on the topic of outside services, how happy are you with yours? What vendors do you work with as part of your role? Your payroll provider, your recruiting agents, benefits providers, etc. are all competing with other businesses. If you're less than happy with the service you're providing, now is a great time to ask for more, and if you're not getting it, shop around, do some demos and see what else is out there. If you need help shopping, check out this guide to evaluating HCM solutions.

Computer Clean-Up

Now that you've purged your file folders and scanned your paperwork, it's time to clean up the virtual office. Start with your email inbox, delete old emails, clean up folders, respond to things that may have slipped through the cracks during the chaos of first quarter. Then clean up your desktop, make sure you have proper backups and storage, and maybe even use this time to update your passwords. Finally, check that all your software is up-to-date and audit your subscriptions to ensure you're not paying for something you're not using.

Job Descriptions

While going through all the personnel files, it may be a good time to evaluate how the office has changed, what additional responsibilities people have taken on, and make sure you have a complete list of job descriptions for everyone in the office. This practice will make it easier come evaluation time, or if you need to replace someone or hire a second person for a role.

Recognition & Engagement

Through reviewing job descriptions, you may come across some accomplishments, big or small, that deserve recognition. Remember, a couple of reasons people love their jobs and stay in them include being appreciated, paid well, and promoted. So if you find opportunities for rewarding your people, do it! Make it a party, engage the team to rally around one another and support their peers. An engaged office drives business success.

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Topics: human resources, best practices, quick tips, career success, make an impact, HR goals, checklist, employee appreciation, company policies, personnel file, employee records, employee file, benefit reconciliation, spring cleaning

Considerations for Employee PTO REQUESTS

Posted by iSolved Network on Apr 4, 2018 10:38:00 AM
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Topics: pto

5 Tips for the HR Department's Growth

Posted by Barbara Collins on Apr 3, 2018 1:10:00 PM
With each start of a new year, many people reflect on their past and make plans for their future. Maybe it's to exercise more, eat better, or even something adventurous like go skydiving or travel overseas. However, it's not just a tool to use for personal development, but also something that can help you plan a better year for your career! And with HR headed into an upswing, the time couldn't be better to set some goals for professional growth and success. Get started now with these quick tips!
 
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Topics: human resources, HR, employee engagement, HR director, planning, HR basics, HR support, HR Manager, human resources certifications, quick tips, career success, learning, research, HR in 2018, future of HR, mentor, engagement, big picture, make an impact, HR goals

The Future of HR

Posted by Barbara Collins on Mar 29, 2018 2:04:21 PM

Rapid change in job functions can happen at any time thanks to technology, the economy, and newly formed industries. The position of Human Resource Manager or Director is one career that is on the front end of a soon-to-be forever-changed landscape. But is it best for the personnel department? Do HR professionals need to start seeking out new fields because computers are taking over? Only if they aren't willing to adapt and embrace a more fulfilling and promising part in changing how people work.

Automation
With advances in technology and the ever-growing list of things Human Resources professionals have to do, automation can and should be a welcome reprieve from some of the tedious, mundane tasks of that role. Now it's easier than ever to find a software program that can help onboard new hires by putting the paperwork in their hands digitally, remind them to complete it, keep track of their time, and even do the bare bones of a performance review. 

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Topics: human resources

Five Benefit Plan Tips to Avoid Common Errors

Posted by thread on Mar 28, 2018 2:12:48 PM

Reconcile Benefit Bills

Don’t put all your faith in insurance companies to get it right. You may be paying a premium for terminated employees or have incorrect coverages for active employees. If there's a filed claim, you could lose money or face legal action. To prevent this, make sure you carefully review your bill every month. (Keeping track of all this can be painstakingly tricky; let thread do it for you.)

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Topics: benefit reconciliation

HR Management: 4 best Practices

Posted by iSolved Network on Mar 27, 2018 4:12:47 PM
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